Administrative Assistant I - Police Department
Melbourne, FL Melbourne, FL Full-time Full-time $17.
27 - $19.
57 an hour $17.
27 - $19.
57 an hour 15 hours ago 15 hours ago 15 hours ago Description Under the general supervision of the Support Services Commander, this position is responsible for and performs a wide array of specialized administrative duties which require the application of some independent judgement and office knowledge within the scope of established policies and procedures.
Work assignments are generally oral.
Work is reviewed through observation, conferences, periodic inspections, and for results obtained.
Work involves advanced clerical duties including typing, filing, office machine operation, maintenance of records, and checking the accuracy and completeness of payroll, various forms, applications, analytical reports, audits and source documents.
Assignments usually consist of statements of desired objectives.
Performs other work as required.
Examples of Duties Types a variety of forms, records, statements, and reports, including, departmental requisitions for replacement personnel, and various other items using Microsoft Word.
Performs payroll maintenance, verification of time sheets and leave slips, processing, and reporting using Telestaff and MUNIS when primary Administrative Assistant is not available.
Trains and assists department personnel in performing time-keeping functions and addresses work related problems using good judgment.
Submits Payroll for the entire Police Department when primary Administrative Assistant is not available.
Maintains Microsoft Excel Spreadsheets reports and files related to various personnel and payroll actions.
Prepares form letters and division correspondence utilizing Microsoft Word.
May perform other duties unique to the department, division or program that are technical in nature.
Answers questions and provides personnel information on the telephone and in office.
May assist in compiling and preparing payroll reports for the Police Department through use of the MUNIS program on a bi-weekly basis, utilizing personal computer program and manual entries.
Maintains FMLA and Workman's Compensation reports as well as other Human Resource related documents.
Maintain accurate and up-to-date records for personnel, extra duty, and payroll.
Prepare, distribute and track performance evaluations for Police Department on a monthly basis.
Compile, type, and distribute various types of correspondence, email and memoranda.
Minimum Qualifications High School Diploma or GED.
(Proof of education must be uploaded with application).
Two (2) years of general office experience at the full performance level.
Licenses, Certifications or Registrations:
Must possess and maintain a valid Florida driver's license.
Must meet Criminal Justice Information System and Melbourne Police department background requirements and maintain compliance throughout employment.
Must possess FCIC/NCIC, and CPR certifications or the ability to obtain within six (6) months of employment.
Knowledge, Skills and Abilities Knowledge of office practices, methods, and procedures.
Knowledge of business English, spelling and arithmetic.
Skill in data entry.
Skill in customer service.
Ability to maintain records and to prepare reports from such records.
Ability to operate a variety of modern office equipment.
Ability to establish and maintain effective working relationships with others.
Ability to learn and retain instructions about the eligibility of documents and information for public release.
Ability to hear, speak and understand conversation in English in a normal tone of voice in person and on the phone.
Ability to assist customers in a controlled, calm, and helpful manner.
Ability to obtain or deliver documents within the buildings.
Ability to write legibly.
Ability to read, sort, and annotate reports.
Ability to punch holes in reports.
Ability to operate a personal computer for data-entry and word processing.
Ability to file numerically and alphabetically.
Ability to handle money, calculate charges, make change and write receipts.
Ability to sort through and file large quantities of paperwork.
Ability to remain standing or sitting for periods in excess of thirty minutes.
Ability to reach to open and close counter windows.
Ability to use copier, telephone, calculator, and FAX machine.
Ability to learn complex tasks and remember how to complete tasks once trained.
Ability to type 35 cwpm.
PHYSICAL DEMANDS:
The work is medium and requires exerting up to 50 pounds of force occasionally, and up to 30 pounds of force frequently, and up to 10 pounds of force constantly to move objects.
Additionally, the following physical abilities are required:
manual dexterity, hearing, mental acuity, pulling, pushing, repetitive motion, speaking, and talking.
The City of Melbourne offers a generous benefit package to include:
100% City paid medical insurance for employee only; coverage available for family Health Insurance opt-out incentive for employees with other medical coverage Dental.
Vision Life Insurance in the amount of 1 times your annual salary Additional life insurance to include coverage for your spouse and child(ren) Short-term disability Long-term disability Flexible Spending and Dependent Care Account Employee Assistance Program Wellness Program 457 Deferred Compensation Retirement Plans (FRS, local plan for Police and Fire personnel) Paid Holidays Tuition Reimbursement For more information about benefits visit https:
//www.
melbourneflorida.
org/departments/human-resources/employees-only/hr-information-forms-for-employees/benefits).
Estimated Salary: $20 to $28 per hour based on qualifications.
27 - $19.
57 an hour $17.
27 - $19.
57 an hour 15 hours ago 15 hours ago 15 hours ago Description Under the general supervision of the Support Services Commander, this position is responsible for and performs a wide array of specialized administrative duties which require the application of some independent judgement and office knowledge within the scope of established policies and procedures.
Work assignments are generally oral.
Work is reviewed through observation, conferences, periodic inspections, and for results obtained.
Work involves advanced clerical duties including typing, filing, office machine operation, maintenance of records, and checking the accuracy and completeness of payroll, various forms, applications, analytical reports, audits and source documents.
Assignments usually consist of statements of desired objectives.
Performs other work as required.
Examples of Duties Types a variety of forms, records, statements, and reports, including, departmental requisitions for replacement personnel, and various other items using Microsoft Word.
Performs payroll maintenance, verification of time sheets and leave slips, processing, and reporting using Telestaff and MUNIS when primary Administrative Assistant is not available.
Trains and assists department personnel in performing time-keeping functions and addresses work related problems using good judgment.
Submits Payroll for the entire Police Department when primary Administrative Assistant is not available.
Maintains Microsoft Excel Spreadsheets reports and files related to various personnel and payroll actions.
Prepares form letters and division correspondence utilizing Microsoft Word.
May perform other duties unique to the department, division or program that are technical in nature.
Answers questions and provides personnel information on the telephone and in office.
May assist in compiling and preparing payroll reports for the Police Department through use of the MUNIS program on a bi-weekly basis, utilizing personal computer program and manual entries.
Maintains FMLA and Workman's Compensation reports as well as other Human Resource related documents.
Maintain accurate and up-to-date records for personnel, extra duty, and payroll.
Prepare, distribute and track performance evaluations for Police Department on a monthly basis.
Compile, type, and distribute various types of correspondence, email and memoranda.
Minimum Qualifications High School Diploma or GED.
(Proof of education must be uploaded with application).
Two (2) years of general office experience at the full performance level.
Licenses, Certifications or Registrations:
Must possess and maintain a valid Florida driver's license.
Must meet Criminal Justice Information System and Melbourne Police department background requirements and maintain compliance throughout employment.
Must possess FCIC/NCIC, and CPR certifications or the ability to obtain within six (6) months of employment.
Knowledge, Skills and Abilities Knowledge of office practices, methods, and procedures.
Knowledge of business English, spelling and arithmetic.
Skill in data entry.
Skill in customer service.
Ability to maintain records and to prepare reports from such records.
Ability to operate a variety of modern office equipment.
Ability to establish and maintain effective working relationships with others.
Ability to learn and retain instructions about the eligibility of documents and information for public release.
Ability to hear, speak and understand conversation in English in a normal tone of voice in person and on the phone.
Ability to assist customers in a controlled, calm, and helpful manner.
Ability to obtain or deliver documents within the buildings.
Ability to write legibly.
Ability to read, sort, and annotate reports.
Ability to punch holes in reports.
Ability to operate a personal computer for data-entry and word processing.
Ability to file numerically and alphabetically.
Ability to handle money, calculate charges, make change and write receipts.
Ability to sort through and file large quantities of paperwork.
Ability to remain standing or sitting for periods in excess of thirty minutes.
Ability to reach to open and close counter windows.
Ability to use copier, telephone, calculator, and FAX machine.
Ability to learn complex tasks and remember how to complete tasks once trained.
Ability to type 35 cwpm.
PHYSICAL DEMANDS:
The work is medium and requires exerting up to 50 pounds of force occasionally, and up to 30 pounds of force frequently, and up to 10 pounds of force constantly to move objects.
Additionally, the following physical abilities are required:
manual dexterity, hearing, mental acuity, pulling, pushing, repetitive motion, speaking, and talking.
The City of Melbourne offers a generous benefit package to include:
100% City paid medical insurance for employee only; coverage available for family Health Insurance opt-out incentive for employees with other medical coverage Dental.
Vision Life Insurance in the amount of 1 times your annual salary Additional life insurance to include coverage for your spouse and child(ren) Short-term disability Long-term disability Flexible Spending and Dependent Care Account Employee Assistance Program Wellness Program 457 Deferred Compensation Retirement Plans (FRS, local plan for Police and Fire personnel) Paid Holidays Tuition Reimbursement For more information about benefits visit https:
//www.
melbourneflorida.
org/departments/human-resources/employees-only/hr-information-forms-for-employees/benefits).
Estimated Salary: $20 to $28 per hour based on qualifications.
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